AIA-style pay applications for subcontractors
Fill in this month's billing, print it, sign it, send it. Next month picks up right where you left off: no retyping, no spreadsheet math, no missing numbers.
Get organized. Get paid.
No charge for 30 days · Cancel any time in two clicks · Plans from $39.99/month
If you can fill out a G702 by hand, you already know how to use PayAppHub. It just does the math and the retyping for you.
Drop in the contract, or type in the contract amount, retainage and your schedule of values. Takes a few minutes, one time.
Enter percent complete or dollars for each line. Totals, retainage and the amount due fill in as you type.
Sign & finalize, then download one PDF with the pay application, lien waiver and photos, plus an email ready to send to the GC.
The big one
Every pay application remembers the last one. Previous work, stored materials and retainage carry forward on their own, and invoice numbers keep counting.
Print and send
The application and continuation sheet in the familiar AIA layout, with your lien waiver and your photos, combined into a single file in the right order.
Starting a new job
Upload the subcontract the way you got it, even a scanned copy, or just forward the GC's email to your company's PayAppHub address. PayAppHub reads it the way your office manager would and fills in the job for you:
Reading a typical subcontract costs about 20 cents, and every plan includes enough for dozens of contracts a month.
You stay in charge. Next to every answer it shows the page it came from. You look it over, fix anything you like, and click Create. Nothing is saved until you do.
Lien waivers
Your GC's waiver shows up just like the paper copy. Let PayAppHub fill it in, or tab through the highlighted blanks and type it yourself. Your call.
Works with QuickBooks Online
Connect QuickBooks Online once. After that, one click turns a finalized pay app into a QuickBooks invoice, so nobody types it twice.
Included in every plan. Sign in to QuickBooks once; there's nothing to install. How it works with QuickBooks Online →
Forward an approved change order, a sub's lien waiver or a new contract. It's read, matched to the job, and added when you confirm.
Bill your held retainage with the final waiver, in one click.
Attach photos when you bill stored material. It reminds you if you forget.
Track which jobs need a certificate and email your agent the request.
Billers, admins and free view-only users for the owner or PMs.
See who changed what and when, on every job and pay app.
Unlimited projects on every plan, a 30-day free trial, and no setup fee.
Solo $39.99/moStandard $79.99/moPremium $129.99/mo
If you bill a general contractor on a schedule of values, PayAppHub fits the way you work.
…and many other specialty trades. See how PayAppHub works for your trade →
Short narrated tutorials, one feature at a time, on the demo company.
Why PayAppHub
PayAppHub started inside a commercial window-treatment subcontractor that was tired of retyping the same pay application every month, chasing retainage across spreadsheets, and filling out lien waivers by hand. We built the tool we wanted: simple enough to learn in an afternoon, careful enough to trust with the numbers, and priced for a small office, not a general contractor's budget.
30 days free on every plan. View-only users are always free. Going over your pay-app allowance never blocks your billing.
Yes, a card starts your 30-day free trial, but you aren't charged until the trial ends, and you can cancel any time before then in two clicks from Plan & billing.
No. You send the GC a normal PDF and email, the same way you do today. Only the people who bill need to sign in.
Yes. Each schedule-of-values line has a Stored materials column. Stored amounts count toward completed and stored to date, retainage applies to them like any other billing, and they carry forward to the next pay application automatically.
You can attach as many photos and documents to a pay application as you need: stored-material photos, supplier invoices, delivery tickets, your COI, affidavits or anything else the GC asks for (PDF, JPG or PNG). Photos become captioned pages, and if you bill stored materials without attaching photos, PayAppHub reminds you before the package is built. You check which items to include, and everything comes out as one PDF in order: the signed pay application, the lien waiver, then your attachments. Forms that need filling out can be completed on screen or with AI.
Yes, with QuickBooks Online. Connect it once in Company settings, then click Send to QuickBooks on a finalized pay app (or have it sent when you mark the pay app complete). PayAppHub creates the invoice for the amount due, with the work billed this period and the retainage withheld on separate lines, your invoice number and the pay app PDF attached. When the invoice is paid in QuickBooks, the pay app is marked paid in PayAppHub. It's included in every plan. QuickBooks Desktop isn't supported yet.
No. PayAppHub produces AIA-style payment applications and continuation sheets in the familiar layout GCs expect. It isn't affiliated with or endorsed by the American Institute of Architects.
No. Everything can be typed in by hand. The contract reader and form filling are there to save time, and nothing they find is saved until you review it.
Reading a contract with AI has a small cost. In our testing on real subcontracts, from 1 to 114 pages and including scanned copies, it averaged about 20 cents per contract. A large scanned packet can run 50 cents or more. Filling in a lien waiver or form with AI costs a few cents.
Each plan includes a monthly allowance that covers far more than most subs need: about 40 contracts a month on Solo, 100 on Standard and 240 on Premium. Your Plan & billing page shows how much you've used as a simple percent. It resets on the 1st of every month, and you never pay extra. If you ever use it all, everything else keeps working and you can type the job in by hand.
Each company's data is walled off from every other company's, files are stored encrypted, and every change is recorded in your change history. Your pay applications are yours to download any time.
Your plan runs to the end of the period you paid for. After that your account becomes read-only, so you can still view and download every pay application.
Start your 30-day free trial and send this month's pay app from PayAppHub.
Start your free trial